Project management (Trello, Asana or Linear style): what to build it with and what it costs
Teams plan work on boards, assign tasks, comment, and see updates live.
Sample PRD
- Boards and lists
- Tasks with assignees and due dates
- Comments
- Live updates
- Integrations
What it needs
- Organisations / B2B teams: teams and workspaces
- Google sign-in: teams sign in with Google
- Realtime subscriptions: boards update live for everyone
- Postgres: tasks and comments
- Transactional email: assignments and mentions by email
- Subscriptions: per-seat plans
MVP: about 100 users, $0/mo
Someone with an idea or a solo founder. Built with an AI app builder: describe it and it builds and hosts it.
| What | Pick | Monthly |
|---|---|---|
| AI coding agent | Base44 Starter | $16 |
| Mailgun Free | $0 | |
| Payments | Stripe Standard (US cards) | $17.50 |
| Analytics & errors | PostHog Free | $0 |
Growth: about 10,000 users, $34.19/mo
A funded team or one with traction. Built with an AI coding agent for each of about 3 developers.
- Error tracking: know when something breaks
- Daily backups: daily backups once real people depend on it
| What | Pick | Monthly |
|---|---|---|
| AI coding agent | Augment Code Standard | $20 |
| Hosting | Fly.io Machine, shared-cpu-1x with 256MB RAM | $6.19 |
| Database | Supabase Pro | $25 |
| Sign-in | Auth0 Free | $0 |
| Amazon SES A la carte | $3 | |
| Payments | Stripe Standard (US cards) | $1,750 |
| Analytics & errors | PostHog Pay as you go | $0 |
First cost jump: Auth0: listed plans end around here, so expect enterprise pricing (contact sales); costs from here are a lower bound on Free
Scale: about 100,000 users, $772.94/mo
An established product. Built with an AI coding agent with team billing and admin for about 10 developers.
- Error tracking: know when something breaks
- Daily backups: daily backups
- Point-in-time recovery: restore to any minute after a bad deploy
- Multi-factor authentication: two-factor sign-in for accounts worth stealing
- SOC 2 report available: customers' security reviews ask for a SOC 2 report
| What | Pick | Monthly |
|---|---|---|
| AI coding agent | Augment Code Standard | $20 |
| Hosting | Fly.io Machine, shared-cpu-1x with 256MB RAM | $42.19 |
| Database | Supabase Team | $671.75 |
| Sign-in | WorkOS AuthKit | $0 |
| Amazon SES A la carte | $30 | |
| Payments | Stripe Standard (US cards) | $17,500 |
| Analytics & errors | Sentry Team | $29 |
What drives the cost
- Realtime connections as teams keep boards open
- Sign-in per active user
- Notification emails
Lock-in
Realtime features tie you to the database's realtime API; keep it behind your own layer.
Use this in Claude (with Kong Reviews connected at https://kongreviews.com/mcp)

